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The TimeBox application is a multi-platform time management tool for contractors and consulting professionals. Features include a punch-clock metaphor, at-a-glance time summaries, a customizable report generator, and advanced search and editing capabilities. But what really set TimeBox apart are its network capabilities. Users can access their TimeBox applications over the wired or wireless Internet via any standard Web browser; the application is also integrated into the TimeSuite time management system, allowing individual users to submit their time to TimeStor, a central server application which summarizes and reports on collective times

Version 5.8.1 improved usability of Past Day Editor and additional enhancements.

Timeboxing is a goal-oriented time management strategy to help you increase productivity and reduce procrastination. When you create a “timebox,” you’re setting a goal to finish a particular task within a certain time frame.

Planning how long a task should take before getting started on it allows you to be intentional about where you’re spending your time and what you’re working on. This can help reduce work about work, which currently takes up 60% of our time. Instead of chasing down approvals or searching for documents, you can ensure you have everything you need right in front of you when you start your timebox.

Increase your productivity with Asana

You can use timeboxing to schedule individual tasks, help your team get organized, or manage meetings more effectively. All three timeboxing strategies pull from the same methodology. But no matter what you’re using timeboxing for, the first step is to decide if you’re setting a “hard” or “soft” timebox., timeboxing allocates a fixed and maximum unit of time to an activity, called a timeboxing, within which planned activity takes place. It is used by Agile principles-based project management approaches and for personal time management.

Timeboxing simply means that you open your calendar and enter a block of time that you’ll spend on a certain task in the future.

Instead of working on the task until it’s done, you proactively decide how much time you’ll spend on it and when (and even where).

Timeboxing means setting a fixed amount of time in your calendar for a particular task.

It’s like scheduling a meeting in your calendar. You select the day, start and finish hours, define the desired outcome, and reserve time in your calendar.

And once you reserve a box of time, you should treat it like a scheduled meeting – no rapid rescheduling, no distractions when you work on the timeboxed task, etc.

For bigger tasks you can reserve several blocks of time in advance. With such an approach, you have complete control over your schedule and priorities.

Before creating a timebox, you first need to decide if it’s a hard or a soft timebox. A hard timebox means your task or activity must stop when your timebox is up—even if you haven’t completed the task. Creating hard timeboxes can be particularly helpful if you’re prone to perfectionism and you frequently toil over work that’s already been completed. In a team setting, creating a hard timebox can ensure you address every task in your backlog—similarly, during a meeting, using hard timeboxes can help you hit every item on your agenda.

A soft timebox, on the other hand, is more flexible. In a soft timebox, the end of the timebox is a suggestion that you should wrap up what you’re doing and move on to the next task. You can use soft timeboxes for complex work, especially if you aren’t sure exactly how long the task will take when you get started. As a team, creating soft timeboxes gives your collaborators more flexibility while still helping everyone align on when work should be completed. During a meeting, using soft timeboxes can help you stay on track without interrupting the conversation, the way a hard timebox might.

Deciding whether to set a hard or soft timebox depends on what your work goals are—and you don’t just have to use one or another. At the beginning of each timebox you set, decide if it’s a hard or soft timebox, and hold yourself to that expectation accordingly.

A timebox is a previously agreed period of time during which a person or a team works steadily towards completion of some goal. Rather than allow work to continue until the goal is reached, and evaluating the time taken, the timebox approach consists of stopping work when the time limit is reached and evaluating what was accomplished.

Life is full of timed intervals. Take a minute to think about it: speed dating and networking, high-intensity workouts, and even the deadlines you need to meet at work every day are all dependent on fixed periods of time or timelines.

Each of these everyday scenarios are examples of a timebox, a process that can help you gain a better understanding of where you maximize your productivity in every aspect of your life. Let’s look at the way timeboxing works, the value it provides, and how it integrates into other work processes.

Timeboxes can be used at varying time scales. The “pomodoro technique” organizes personal work around 25-minute timeboxes. In a completely different domain “speed dating” is known for its seven-minute timeboxes. Time scales ranging from one day to several months have been used.

The critical rule of timeboxed work is that work should stop at the end of the timebox, and review progress: has the goal been met, or partially met if it included multiple tasks?

Have you ever tried speed networking? At these events, you quickly exchange information with a whole lot of potential contacts. When the moderator indicates that each five-minute “meeting” is over, you move on to the next member of the group.

If you make a strong connection with someone, you can exchange details and arrange to talk again. By the end of the event, you’ve likely gained lots of exposure, collected a number of business cards, and laid the foundations for valuable, ongoing relationships, quickly and efficiently.

Speed networking is an example of a time-management technique called “timeboxing.” Here, you break down projects or daily tasks into set periods of time, which allows you to accomplish more than you would with a less organized schedule.

Timeboxing is one of DSDM’s key practices.

DSDM defines a Timebox as a fixed period of time, at the end of which an objective has been met. The Timebox objective is usually completion of one or more deliverables. This ensures the focus for a Timebox is on achieving something complete and meaningful, rather than simply “being busy”. At the end of a Timebox, progress and success is measured by completion of products (requirements or other deliverables) rather than completing a series of tasks.

The optimum length for a Timebox is typically between two and four weeks – long enough to achieve something useful, short enough to keep the Solution Development Team focused. On a very short and rapidly moving project, it is possible to have a Timebox as short as a day. In exceptional circumstances, a Timebox might be as long as six weeks. The disadvantage of longer Timeboxes is that the team may lose focus. By evolving the solution through a series of short Timeboxes, the team is able to more frequently assess their true progress – “What have we delivered?” If their progress is not meeting their own expectations, this provides early warning of problems, and an early opportunity to address the problems.

Timeboxing is more than just setting short time periods and partitioning the development work. It is a well-defined process to support the creation of low-level products in an iterative but controlled fashion. Timeboxing incorporates frequent review points to ensure the quality of those products and the efficiency of the Iterative Development process.

By managing on-time/on-target delivery at the lowest level, on-time and on-target delivery at the higher levels can be assured. Initial MoSCoW prioritisation of the work for the Timebox and continual re-assessment of what can be achieved in its agreed timeframe ensures that timeboxes finish on time every time and deliver a working solution to meet business objectives in line with business expectations – “No nasty surprises”.

The Project Increment and the entire project can also be considered as Timeboxes, as they share the characteristics of delivering a fit-for-purpose solution in a pre-set timeframe. These higher-level Timeboxes are managed through the control applied at the lower level – the Timebox. Unless qualified by Project or Increment, the word Timebox will always refer to a Timebox during the Evolutionary Development of the phase.

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