Policy Patrol Mail Security (32-bit)

Policy Patrol Mail Security (32-bit) can content check emails and apply email policy rules to prevent many email security risks, including legal liability resulting from email content, confidential data leakage, unsafe work environments, privacy breaches, and damage to reputation. In addition, Policy Patrol Mail Security can manage email signatures, block viruses and spam and help you manage your email more effectively by automating otherwise manual tasks2 MANUAL Policy Patrol Mail Security This manual, and the software described in this manual, are copyrighted. No part of this manual or the described software may be copied, reproduced, translated or reduced to any electronic medium or machine-readable form without the prior written consent of Red Earth Software except that you may make one copy of the program solely for back-up purposes. Policy Patrol is a registered trademark of Red Earth Software. All product names referenced in this documentation belong to the respective companies. Copyright by Red Earth Software. All rights reserved.

3 Contents at a Glance 1 Introduction Pre-installation Installation Importing users security rules Disclaimer rules Compression rules How to order rules Anti-spam Anti-virus Mail backup Creating filters Creating templates Monitoring messages History Reporting Additional tools Settings Server administration Troubleshooting iii

4 Table of Contents 1 Introduction Why is filtering necessary? Policy Patrol editions Policy Patrol features How Policy Patrol addresses threats What s new in version 8? Why Policy Patrol? Conventions Manual overview Pre-installation System requirements Gathering necessary information If you have Exchange 2007/ If you have Exchange If you have Lotus Domino If you have another mail server If you have a clustered environment If you have a frontend/backend server setup If you wish to share the configuration across servers If you have Policy Patrol 7 installed If you have Policy Patrol 4, 5, or 6 installed If you have Policy Patrol 1, 2 or 3 installed Installation Installing Policy Patrol Server Installing Policy Patrol remote administration Console Connecting to the Policy Patrol server Policy Patrol Services Modifying the Policy Patrol installation Uninstalling Policy Patrol Importing users Licensing users Import from Active Directory Import from Lotus Domino Manually import users Creating a group based on a Domain Creating a group based on an LDAP Query Using a query filter to license users Editing licensed users Auto-licensing Verify Users and Groups security rules Configuring an security rule Step 1. Rule Type Step 2. Rule Users Step 3. Rule Direction Step 4. Rule Conditions Step 5. Rule Exceptions Step 6. Rule Actions Primary actions Secondary actions Ordering of secondary actions Step 7. Rule Scheduling Step 8. Rule Name Editing existing rules Copying rules Moving rules Disclaimer & signature rules Configuring a disclaimer/signature rule Step 1. Rule Users Step 2. Rule Direction Step 3. Rule Conditions Step 4. Rule Exceptions Step 5. Rule Actions Primary actions Secondary actions Ordering of secondary actions Step 6. Rule Scheduling iv

5 6.1.7 Step 7. Rule Name Editing existing rules Copying rules Moving rules Disclaimer position maps Viewing disclaimers in Sent Items Compression rules Configuring a compression rule Step 1. Rule Users Step 2. Rule Direction Step 3. Rule Conditions Step 4. Rule Exceptions Step 5. Rule Actions Primary actions Secondary actions Step 6. Rule Scheduling Step 7. Rule Name Editing existing rules Copying rules Moving rules How to order rules Configuring rule ordering Processing speed Ordering result Process next rules Anti-spam Stop spam right out of the box Spam categories Creating spam categories Editing spam categories Applying spam categories Configuring Address verification Sender verification Sender Policy Framework (SPF) Verify MX Record Connect to Sender s SMTP Server Limit Delivery Status Notifications Recipient verification Reject messages to invalid recipients Delay recipient rejection responses Bayesian Filtering Importing messages into the Bayesian database Editing words in the Bayesian database Black/white lists White lists /domain white list /domain white list exclusions Words/phrases white list IP address white list Black lists /domain black list Words/phrases black list IP address black list Challenge/Response Editing the challenge/response Country Blocking Rules Configuring DNS Black lists Change order Configuring DNS White lists How to block IP ranges Greylisting Spam characteristics Anti-spam components Languages Configuring SURBL Change SURBL order Folder agents Setting the correct mailbox rights for folder agents Forwarding spam to the users junk mail folders If you have Exchange 2007/ If you have Exchange Anti-spam Exclusions Internal IP checking Exclude domains DMZ Disabling anti-spam Changing the order of spam checking modules145 v

Policy Patrol Mail Security (32-bit) can simply check your emails and enforce email policy rules to prevent many email security risks, including legal liability resulting from email content, data leaks confidentiality, unsafe work environments, breach of confidentiality, and damage to reputation. . Additionally, Policy Patrol Mail Security can manage email signatures, block viruses and spam, and help you manage your email more efficiently by automating otherwise manual tasks.

Requirements:

Exchange Server 2007/2010, Lotus Domino R5-8, Small Business Server 2008/2011 and Microsoft .NET Framework 2.0

Limits :

30 day trial

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There are no precise, reliable statistics on the amount of computer crime and the economic loss to victims, partly because many of these crimes are apparently not detected by victims, many of these crimes are never reported to authorities, and partly because the losses are often difficult to calculate. Internet fraud takes many forms. The Internet’s promise of substantial consumer benefits is coupled with the potential for fraud and deception. Fraud operators are opportunists who are among the first to appreciate the potential of a new technology. There is nothing new about Internet fraud, however, the size and potential market, relative ease, low cost, and speed with which a scam can be perpetrated has increased tremendously. Nevertheless, in this section we have posted some Tips for Avoiding Computer Crime, which includes suggestions for increasing the security and reliability of personal computers, as well as protection against cyber crime.

Causes of Computer Crime

• Sharing Identification numbers and passwords
• Unauthorised access from remote location (hacking)
• Unauthorised access by non-authorised employee
• Security system by-passed
• Poor physical security
• Poor system security
• Abuse of legitimate access
• Viruses etc or other willful damage by disgruntled employee or competitor
• Appropriate computer security changes not done when employees with access leave or are transfered.
• Data files and listings not held under proper security